Perform daily cash reconciliations, ensuring transactions are settled in a timely manner
Book daily transactions in the internal accounting system within agreed portfolio timescales
Monitor and manage outstanding / overdue payments
Ensure all supporting documentation is received and filed as per internal procedures
Prepare, book and send capital calls and distributions to investors (including the preparation of legal documentation)
Collect, process and control capital calls and distributions received from target investments
Collect, analyze and reconcile target capital account information
Prepare payments by verifying documentation and requesting disbursements
Liaise with external providers to provide documents supporting the preparation of tax returns (CIT, MBT, NTW and VAT)
Provide any information requested by internal teams or clients promptly and smoothly
Other day-to-day administrative tasks as required
Advanced responsibilities:
Assist senior team members in annual, semi-annual and quarterly closing activities, preparation of the NAV in accordance with waterfall models, including reconciliation of balance sheet and profit & loss accounts
Prepare annual accounts for basic funds including relevant required disclosures and ensure that all local regulatory and accounting standards are met. Preparation of any required adjustments between Luxembourg GAAP and IFRS or US GAAP
Assist with year-end audits including preparation of relevant files and issue resolution
Preparation of the consolidation package for internal group reporting
Ensure GEN II Luxembourg Services SARL. best practices and key policies are applied, and any significant issues are brought to the mangers attention
REQUIRED SKILLS
BAC+3 in accounting, finance or a similar recognized accountancy qualification
Good knowledge of Luxembourg corporate laws and structures, any specific PERE sector knowledge (e.g. SOPARFI, SICAR, SIF, RAIF, SLP) is considered an asset
EDUCATION AND EXPERIENCE
Excellent interpersonal and communication skills, including contributing to and being part of a strong team spirit
Result-orientated with a sense of responsibility and commitment to delivering quality work
Ability to work autonomously, taking full ownership of assigned responsibilities
Excellent organizational skills complemented by a “can do” attitude
Fluent in English (verbal and written communication), any other language is considered an asset
Competency in Microsoft Word, Excel and Outlook, any knowledge of eFront would be an advantage
We seek a positive, energetic Accounts Receivable/Accounts Payable Specialist to be responsible for all aspects of the accounts receivable process, payment processing, and preparing financial reports.
Primary responsibilities will include:
Accounts Receivable:
Receive, process, and post incoming payments
Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, and miscellaneous differences are cleared
Reconcile invoices and payments for all accounts
Ad hoc financial projects
Accounts Payable:
Handling accounts payable for separate entities and vendors
Resolve vendor billing questions and concerns using internal and external resources
Pay invoices by verifying transaction information, scheduling, and preparing disbursements, and obtaining authorization of payment.
Managing accounts payable using accounting software and other programs
Verifies accounts by reconciling statements and transactions.
Process/Review expense reports for company employees
Audit processes and standard operating procedures – keeping records accurate and aligned with the company’s standards
Provide monthly reports and updates on delinquent accounts, and exceptions.
Ad hoc financial projects
Job Requirements, Skills, Education, and Experience:
Ability to prioritize and multi-task in a fast-paced environment to meet deadlines
Ability to be an effective team member and display initiative
Have good judgment and thinking skills
Ability to ensure accuracy in job delivery under pressure
Ability to properly organize and prioritize tasks
Have data entry skills, general math skills, financial software awareness, attention to detail, thoroughness, verbal, and written communication
Excellent verbal and written communication and analytical skills
Knowledge of advanced MS Excel functions a plus (formulas, VLOOKUP, Pivot Tables)
Knowledge of sage intacct and Bill.com are a plus
The salary range for this position is $60,000-$80,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate’s experience level.
Work Arrangement
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of two (2) days a week in our office and three (3) days remotely.
This is an exciting opportunity to become a key member of our team and to participate in the setting up of a new Reporting function. The role reports to the Manager in charge of reporting activities in the operations team.
SPECIFIC RESPONSIBILITIES
Contribute to the preparation of weekly, monthly, and quarterly internal and external reporting (Client consolidated, Data management)
Support the reporting manager in completion of the necessary reporting required by the regulatory authorities (AIFMD, Form PF, U1.1, TPT, S2.13, K3, O4, PFIC)
Assist in the reconciliation of regulatory reporting and highlight any inconsistency and gaps across different reports
Understand respective client specifics and variances
Responsible for submitting Financial Statements, Management Letters to the regulators and assist the manager with AIF BCL registration
Assist on the preparation of the necessary KPI’s reporting due by the AIFM on their AIFs;
Participate to ad hoc projects on reporting including contribution to the continuous improvement of the internal procedures, and participate in the system testing
Preparation, interpretation of periodic management accounts, reporting and analysis in specific format and subject to deadlines agreed with the Treasury and Reporting & Controlling leader.
Mailbox monitoring
Take full ownership of the assigned responsibilities.
REQUIRED SKILLS
BAC+3 in accounting, finance or a similar recognized accountancy qualification
Fluent in French or English (working knowledge of English is mandatory), any other language is considered as an asset;
Good knowledge of the standard reports used within the real estate or private equity sector
Good knowledge of Luxembourg GAAP, IFRS and other relevant accounting standards preferably gained within the real estate or private equity sector.
Good understanding of the reporting challenges faced by PERE players. Experience in a similar position preferably in Luxembourg within a service provider or a domiciliation company for PERE assets is a strong asset.
Good knowledge of Luxembourg corporate laws and structures, any specific PERE sector knowledge (e.g. SOPARFI, SICAR, SIF, RAIF, SLP) is considered an asset
EDUCATION AND EXPERIENCE
Excellent interpersonal and communication skills, including contributing to and being part of a strong team spirit
Result-orientated with a sense of responsibility and commitment to delivering quality work
Ability to work autonomously, taking full ownership of assigned responsibilities
Excellent organizational skills complemented by a “can do” attitude
Fluent in English (verbal and written communication), any other language is considered an asset
Competency in Microsoft Word, Excel and Outlook, any knowledge of eFront , Plexus would be an advantage
This is an exciting opportunity to excel in a key client facing role and be involved in creating the operational future of the Luxembourg entity. The role will be the central point of contact for Gen II Luxembourg Services operations teams, our wider business and client integrations.
The role sits within the operations team, and reports directly to the Manager of Operations Change Management and Client Integration
EXAMPLE YEAR ONE OBJECTIVES
Become an internal expert on the Gen II core systems used in operations.
Support the client integration of new and organic business growth
Lead initiatives to develop the client integration workflow within Gen II
Participate in internal & external trainings and development opportunities to broaden industry specific knowledge. Utilize comprehensive understanding of the fund-governing document, industry guides, regulations, and other private equity compliance requirements.
Develop relationships with all operations and business teams, gaining deep understanding and knowledge of process and systems.
Collaborate with the Technology team to lead business partnership for shared initiatives.
SPECIFIC RESPONSIBILITIES
Business Focus
Participate in client integration project design and implementation as an active and hands on partner to both operations and IT.
Demonstrate an understanding of the client service operating model and opportunities to gain efficiency within the scope of services.
Demonstrate expertise in fund administration operations and automation by researching & resolving friction points and proposing possible process and technology solutions.
Projects
Support the Manager to develop proposals and recommendations, to prepare and present the client integration to relevant senior managers across Gen II
Translate business objectives into project step plans towards delivery, assess training needs and act as a central point of contact for advice and support
Drive execution of approved initiatives through to delivery, including day-to-day hands on execution.
Create post-delivery ongoing client integration life-cycle support framework for the business to maintain with appropriate IT support.
Process and control
Understand system design and how it is applied. Seek opportunities for others to best utilize the technology effectively, and implement and share best practices for client integration.
Continuously improve the efficiency, control, and client service impact of each process
Support compliance with local laws & regulations as well as alignment with appropriate market practices
Review, recommend, and implement agreed changes to business procedures in close coordination with the Quality Control function and our ISAE3402 standards.
People
Actively encourage a culture that supports employee development and retention, through personal development including coaching and training courses as appropriate, and celebrating successes
General
Reporting to the Manger of Operations Change Management and Client Integration
Become an internal expert on the Gen II core systems used in operations.
Support the roll out of client integration process’ within Gen II
Develop relationships with all operations and business teams, gaining deep understanding and knowledge of US process and systems.
Collaborate with the client to lead shared client integration initiatives.
Be directly hands on in user driven system testing, implementation, and configuration, supporting across all of Gen II Operations and support functions.
Act as coverage to support short term absence of the Manager for internal purposes and ensure continuity of client integration and status transparency, both internally and, where appropriate, with clients.
Drive operational execution within client integration day-to-day client services and other teams of approved initiatives through to delivery, including day-to-day hands on execution.
Continuously improve the efficiency, control, and client service impact of each process, reviewing, recommending, and implementing agreed changes to business procedures in close coordination with the Quality Control function and our ISAE3402 standards for client integration
Encourage a culture that embraces change and development, never accepting that the way we did it yesterday was the right way.
JOB REQUIREMENTS AND EDUCATION
Master’s in Accounting and Finance or similar qualification OR
5 years + of relevant experience in fund administration / change management in Luxembourg, or equivalent background
SKILLS AND COMPETENCIES
Fluency in English required
Excellence in Microsoft Office suite and other general operations management software packages
Basic understanding of Luxembourg regulation, compliance, tax and financial engineering
Ability to quickly adapt to changes in process and procedures in a rapidly changing environment
Excellent verbal, written and interpersonal communication skills
Strong attention to detail and accuracy
Experience in driving change management
Superior problem solving, judgment and decision-making skills
Ability to think independently, prioritize, multi-task and meet deadlines
Ability to work in team and autonomously
Strong client management and organisational skills
This is an exciting opportunity to be involved in the established Luxembourg entity and become a key senior member of our team further developing the business. As Head of Depositary, you will be responsible for leading the Depositary function and managing the end-to-end Depositary activity for the business. The role reports directly to the Luxembourg CEO and oversees a team of around 10 people.
SPECIFIC RESPONSIBILITIES
Refine operating procedures relating to the depositary services offering including identification of target investments
Identify and analyze the client requests in line with our expertise and standards
Analyze the look-through provisions at onboarding stage
Write out and negotiate agreements and contracts
Assume responsibility for the safe keeping of fund assets and supervision on tangible assets, whether through custody or more general verification of ownership
Liaise with the risk and compliance functions responsible to make sure the corporate and regulated obligations are covered
Review and control relevant regulatory developments
Supervise, with support of an administrator, the follow up of day-to-day duties: cash flow monitoring, reports, minutes
Maintain accurate and up to date records ensuring all statutory obligations are met
File and record all legal documentation as required by CSSF requirements/ Luxembourg Law
JOB REQUIREMENTS AND EDUCATION
Degree educated in Business Management, Law, Economics or equivalent
Have a deep knowledge and at least 10 years relevant experience in the Depositary function with focus on alternative investments (knowledge of UCITS is an asset)
SKILLS AND COMPETENCIES
Fluency in English, any other language is considered as an asset
Proven experience in managing a team and working within the trust and company environment at a higher senior level
Demonstrate a clear understanding of the client strategies, relationship management, including contractual and statutory obligations related to Luxembourg regulated investment funds
Ability to quickly adapt to changes in process and procedures in a rapidly changing environment
Excellent interpersonal and communication skills, including contributing to and being part of a strong team spirit
Client-oriented with ability to build strong relationships with internal and external parties
Ability to work autonomously, taking full ownership of assigned responsibilities with a commitment to delivering high quality work
Excellent organizational skills complemented by a “can do” attitude
Ability to meet tight deadlines and to work under pressure
Ability to analyse and apply a large volume of technical data, and translate into simple language for a non-specialist audience for reporting purposes
Gen II is looking for a full-time Tax Operations Specialist to join our growing team of professionals. The Tax Operations Specialist will organize and coordinate tax administration and procedures, to ensure organizational effectiveness, efficiency, and assist the tax professionals. This position is responsible for working with the Tax Operations Manager to employ efficient tax processes, facilitate client deliverables, and track/manage organizational information for real-time analysis and communication with clients.
This position carries out the responsibilities in the following functional areas:
Support tax administrative duties in the office
Identify opportunities for process and office management improvements
Supervise and monitor any part-time or seasonal help
Assist in onboarding new tax professionals to the firm
Participate actively in the planning and execution of tax team events
Organize the output and distribution of client deliverables
Organize, sort, and file tax information received from clients and investments
Monitor investment portals and save pertinent tax information
Monitor tax notices and other relevant tax mailings
Track team credentials
Become an admin on various tax software
Gen II is required by law to include a reasonable estimate of the compensation range for this position. This compensation range takes into account a variety of factors that are considered in making compensation decisions. A reasonable estimate of the range is $55,000 – $75,000, along with a generous benefits package.
Qualified candidates will possess the following experience and qualities:
Comfortable exercising independent judgment and critical thinking in a continuously evolving environment
Accurate and detail-orientated
Self-starter and motivated
Excellent communication and interpersonal skills
Advanced PC skills with proficiency in MS Office including MS Word, Excel, and PowerPoint
Bachelor’s degree or equivalent experience preferred
Prior experience as a paralegal or general office administration preferred
The Shared Services Director is responsible for functions which have transversal responsibilities across all client portfolios. The role is responsible for approximately 40 employees that sit across 8 teams. The role reports to the Head of Client Services and Operations.
SPECIFIC RESPONSIBILITIES
Shared services functions include;
TA – Registration
TA – Investor Servicing
Tax reporting support
Regulatory reporting
Treasury management
Floating support team
Outsourcing Oversight
Corporate administration (Corporate Secretarial)
Work with the leadership team, supporting the ongoing design of the shared services functions and complete transition of in scope tasks from the operational teams
Understand client requirements and work towards creating efficiencies including standardization where possible
Work with the client services teams to ensure robust planning and reporting models are in place
Continually review, challenge & enrich the control environment for improved quality and efficiency
Drive towards function appropriate business Information reporting, across shared services, on a real-time basis using our shared technology platform.
Support team managers in analyzing and defining future technology needs to build on our Gen II core for the future in order to ensure scalability and transparency of our execution and control
Accountable for team management including resource/workload assessment, recruiting, goal setting, performance management
Operate as part of the leadership team of Gen II Operations and work with colleagues across functions on areas of client deliverable improvement as well as internal staff development and coaching
REQUIRED SKILLS
Bachelor in accounting, finance or a similar qualification
10+ years of relevant experience in private equity fund administration in Luxembourg
Good knowledge of Luxembourg corporate laws and structures, any specific PERE sector knowledge (e.g. SOPARFI, SICAR, SIF, RAIF, SLP) is considered an asset
Strong attention to detail and accuracy
EDUCATION AND EXPERIENCE
Excellent interpersonal and communication skills, including contributing to and being part of a strong team spirit
Result-orientated with a sense of responsibility and commitment to delivering quality work
Ability to work autonomously, taking full ownership of assigned responsibilities
Excellent organizational skills complemented by a “can do” attitude
Fluent in English (verbal and written communication), any other language is considered an asset
Competency in Microsoft Word, Excel and Outlook, any knowledge of eFront & Sage Intacct would be an advantage
The Investor Services analyst is an integral individual within the Gen II operations team. The role requires meticulous attention to detail, as well as strong time management and organizational skills that thrive in a fast-paced, deadline-driven environment. The candidate will primarily be responsible for providing Investor Services functions to the Gen II sponsors and client service teams.
Primary Responsibilities Will Include
Acknowledge and respond to client inquiries in a prompt manner while coordinating with internal and external teams, as needed.
Review and process investor onboarding documentation (Subscription, Tax, and AML documentation)
Review and process subsequent investor activity and changes to investor static data (Partner transfers, name changes, contact, and wire instruction updates)
Maintain investor records across multiple internal and external systems
Prepare and review ad-hoc, monthly, quarterly, and annual reporting, and capital activity notices for sponsor funds and investors
Prepare investor audit confirmations and monthly recurring deliverables
Disseminate fund & investor correspondence (capital call, distribution, partner capital statement, and other sponsor communications) across various investor portal platforms
Track incoming capital call wires and prepare capital distributions payments across various client accounts
Ensure all work is completed in line with the service level agreement
Liaise with the client service team to ensure efficient and excellent client service experience for Gen II’s sponsors
Ensure deliverables are executed in line with Gen II best practices, policies, and procedures
Participate in special projects
Operate efficiently in a deadline-driven, high-volume, and ever-changing environment
Qualifications and Skills
Bachelor’s degree in Business Administration or Economics is a plus
0-2 years experience in the financial services industry
Proficiency with Microsoft 365
Strong organizational and analytical skills
Private Equity or Hedge Fund Investor Services background a plus
Ability to manage multiple tasks and projects with differing deadlines
Qualifications and Skills continued:
Impeccable attention to details
Excellent verbal and written communication
Experience with Investor Portals (Intralinks/Investment Café/Allvue/InvestorVision) a plus
Experience with Allvue CRM a plus
The salary range for this position is $60,000-$80,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate’s experience level.
Work Arrangement
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of two (2) days a week in our office and three (3) days remotely.
What we offer
A challenging and rewarding role in a fast-growing organization
Opportunities for personal and professional career development
Great working environment, competitive salary, and benefits
Opportunity to be part of an industry-leading team known for service excellence
The Investor Services analyst is an integral individual within the Gen II operations team. The role requires meticulous attention to detail, as well as strong time management and organizational skills that thrive in a fast-paced, deadline-driven environment. The candidate will primarily be responsible for providing Investor Services functions to the Gen II sponsors and client service teams.
Primary Responsibilities Will Include
Acknowledge and respond to client inquiries in a prompt manner while coordinating with internal and external teams, as needed.
Review and process investor onboarding documentation (Subscription, Tax, and AML documentation)
Review and process subsequent investor activity and changes to investor static data (Partner transfers, name changes, contact, and wire instruction updates)
Maintain investor records across multiple internal and external systems
Prepare and review ad-hoc, monthly, quarterly, and annual reporting, and capital activity notices for sponsor funds and investors
Prepare investor audit confirmations and monthly recurring deliverables
Disseminate fund & investor correspondence (capital call, distribution, partner capital statement, and other sponsor communications) across various investor portal platforms
Track incoming capital call wires and prepare capital distributions payments across various client accounts
Ensure all work is completed in line with the service level agreement
Liaise with the client service team to ensure efficient and excellent client service experience for Gen II’s sponsors
Ensure deliverables are executed in line with Gen II best practices, policies, and procedures
Participate in special projects
Operate efficiently in a deadline-driven, high-volume, and ever-changing environment
Qualifications and Skills
Bachelor’s degree in Business Administration or Economics is a plus
0-2 years experience in the financial services industry
Proficiency with Microsoft 365
Strong organizational and analytical skills
Private Equity or Hedge Fund Investor Services background a plus
Ability to manage multiple tasks and projects with differing deadlines
Qualifications and Skills continued:
Impeccable attention to details
Excellent verbal and written communication
Experience with Investor Portals (Intralinks/Investment Café/Allvue/InvestorVision) a plus
Experience with Allvue CRM a plus
The salary range for this position is $60,000-$80,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate’s experience level.
Work Arrangement
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of two (2) days a week in our office and three (3) days remotely.
What we offer
A challenging and rewarding role in a fast-growing organization
Opportunities for personal and professional career development
Great working environment, competitive salary, and benefits
Opportunity to be part of an industry-leading team known for service excellence
The Investor Services Director is integral to the Gen II operations team. The role requires meticulous attention to detail, as well as strong time management and organizational skills that thrive in a fast-paced, deadline-driven environment. The candidate will primarily be responsible for providing Investor Services functions to the Gen II sponsors and client service teams.
Primary Responsibilities Include:
Implement guidelines & best practices surrounding contact & coordination of all client deliverables
Collaborate internally/externally to produce tactical & strategic roadmap to enhance client & investor experience.
Establish and maintain open channels of communication with all client services teams & Principals to support best-in-class service
Partner with Gen II technology to Identify and deploy a centralized workflow system
Host monthly information sessions with internal stakeholders to promote best practices and facilitate the execution of op-model changes
Host client calls on a regular cadence while effectively addressing client concerns and escalated issues
Identify solutions & implement op-model changes to reduce cycle time on client requests & reporting, while continuing to operate with a low-risk appetite.
Implement & maintain staff heat map to facilitate cross-training and reduce key person risk
Ensure Investor Relations team is managed effectively and adheres to all client service level agreements
Perform additional duties as needed to ensure all client deliverables are met.
Supervision, training and evaluation of associates, supervisors, and managers
Operate in a deadline driven, high volume, and constantly changing environment
Participate in and lead special projects
Ensure deliverables are executed in line with Gen II best practices, policies, and procedures
Ensure overtime is based on business needs
Job Requirements, Skills, Education, and Experience:
Bachelor’s degree in Business Administration (concentrations in Accounting, Finance, or Economics a plus)
10+ years experience in the financial services industry
Private Equity or Hedge Fund Investor Services background
Experience with Investor Portals (Intralinks/Investment Café/Allvue/InvestorVision) a plus
Ability to manage multiple tasks and projects with differing deadlines
Impeccable attention to details
Excellent verbal and written communication
The salary range for this position is $140,000-$180,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate’s experience level.
Work Arrangement
All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of two (2) days a week in our office and three (3) days remotely.
