Administrative Assistant – New York, NY

Gen II Fund Services seeks an Executive Assistant (EA) who is a self-starter, resourceful, organized, and a good problem solver. The EA will support the Principal of Operations through a variety of administrative tasks and key projects.  We are looking for an individual who enjoys being a member of a team, while able to be proactive and able to handle work independently.

Primary responsibilities will include:

  • Day-to-day support for three executives
  • Maintain complex and detailed calendars
  • Needed to assist with billing, AR, contract, and other admin functions
  • Help format and proofread communications
  • Generate and meticulously edit proposals, agreements, pitch books, and other documents
  • Export, manipulate, and format data in Excel for various reporting purposes
  • Coordinate logistics of both internal and external meetings
  • Handle travel arrangements
  • Communicate effectively and collaboratively with internal staff, leadership, and external clients in a professional manner
  • Maintain and update the digital filing system
  • Handle regular activities without prompting and advise managers, in advance, of issues or delays
  • Assist in editing spreadsheets and presentations including printing and binding for client meetings
  • Work cooperatively with the administrative assistants’ team, in positive partnership to back up each other smoothly
  • Lead and coordinate ad-hoc projects as requested

Job Requirements, Skills, Education, and Experience:

  • Minimum of 5+ years of administrative experience required
  • Minimum of an Associate’s Degree required
  • High proficiency in MS Office including Microsoft Word, Outlook, PowerPoint, and Excel
  • Ability to multitask and work quickly
  • Strong communication skills, professional presence, and excellent organizational skills
  • Excellent writing and analytical skills
  • Thoroughness, process, and detail oriented with a dedication to completing tasks with minimal errors in a timely manner
  • Comfortable working in a fast-paced and changing office environment
  • Flexible, responsible, dependable, patient, and efficient
  • Hours: 9am – 6pm with 1-hour lunch – Overtime and flexibility is required as needed to meet business demands
The salary range for this position is $75,000-$105,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate’s experience level.

Work Arrangement

All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of two (2) days a week in our office and three (3) days remotely.