Executive Assistant – New York, NY
Gen II Fund Services seeks an Executive Assistant (EA) who is a self-starter, resourceful, organized and a good problem solver. The EA will support the Chief Financial Officer, Chief Administrative Officer, and the Head of Client Services through a variety of administrative tasks and key projects. We are looking for an individual who enjoys being a member of a team, while able to be proactive and able to handle work independently
Primary Responsibilities Will Include:
- Day to day support for three executives
- Maintain complex and detailed calendars
- Help format and proofread communications
- Generate and meticulously edit proposals, agreements, pitch books, and other documents
- Export, manipulate, and format data in excel for various reporting purposes
- Coordinate logistics of both internal and external meetings
- Handle travel arrangements
- Communicate effectively and collaboratively with internal staff, leadership, and external clients in a professional manner
- Maintain and update digital filing system
- Handle regular activities without prompting and advise managers, in advance, of issues or delays
- Assist in editing spreadsheets and presentations including printing and binding for client meetings
- Work cooperatively with administrative assistants’ team, in positive partnership to back up each other smoothly
- Lead and coordinate ad-hoc projects as requested
Job Requirements, Skills, Education, and Experience:
- Minimum of 5+ years of administrative experience required
- A minimum of an associate degree required
- High proficiency in MS Office including Microsoft Word, Outlook, PowerPoint, and Excel
- Ability to multitask and work quickly
- Strong communication skills, professional presence, and excellent organization skills
- Excellent writing and analytical skills
- Thoroughness, process, and detail-oriented with a dedication to completing tasks with minimal errors in a timely manner
- Comfortable working in a fast-paced and changing office environment
- Flexible, responsible, dependable, patient, and efficient
- Hours: 9am – 6pm with 1 hour lunch – Overtime and flexibility are required as needed to meet business demands