Executive Assistant – New York, NY

Gen II Fund Services seeks an Executive Assistant (EA) who is a self-starter, resourceful, organized and a good problem solver. The EA will support the Sales/ Business Development team through a variety of administrative tasks and key projects.  We are looking for an individual who enjoys being a member of a team, while able to be proactive and able to handle work independently.

Primary responsibilities will include:

  • Day to day support for a national team of 6 salespeople
  • Generate and meticulously edit proposals, agreements, pitch books, and other documents
  • Help format and proofread communications
  • Maintain and update Salesforce database
  • Export, manipulate, and format data in excel for various reporting purposes
  • Coordinate logistics of both internal and external meetings
  • Handle travel arrangements
  • Communicate effectively and collaboratively with internal staff, leadership, and external clients in a professional manner
  • Maintain and update digital filing system
  • Handle regular activities without prompting and advise managers, in advance, of issues or delays
  • Assist in editing spreadsheets and presentations including printing and binding for client meetings
  • Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly
  • Lead and coordinate ad-hoc projects as requested
  • Assist with planning and logistics of Business Development events

Job Requirements, Skills, Education, and Experience:

  • Minimum of 5+ years of administrative experience required
  • Minimum of an Associate’s Degree required
  • High proficiency in MS Office including Microsoft Word, Outlook, PowerPoint, and Excel
  • Knowledge and experience with Salesforce or other CRM preferred
  • Previous experience supporting a sales team a plus
  • Ability to multitask and work quickly
  • Strong communication skills, professional presence, and excellent organization skills
  • Excellent writing and analytical skills
  • Thoroughness, process, and detail-oriented with dedication to completing tasks with minimal errors in a timely manner
  • Comfortable working in a fast-paced and changing office environment
  • Flexible, responsible, dependable, patient, and efficient
  • Hours: 9 am – 6 pm with 1-hour lunch – Overtime and flexibility is required as needed to meet business demands