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Transfer Agency Senior Officer M/F


This is an exciting opportunity to be involved in the established Luxembourg entity and become a key member of our team. The role sits within the Registration and Transfer agent Department, which currently consists of three employees reporting to the Head of Department.


  • Check and validation of shareholder transactions processed by the Client Services team in the transfer agent system, including publication of related notices
  • Keeping the shareholder register up to date,
  • Perform daily and weekly controls related to investors’ transactions
  • Produce the shareholder reporting dedicated to internal and external clients
  • Manage and follow cash processes with various counterparties
  • Cash flow monitoring:
    • Control of source of funds (incoming payments from investors)
    • Overdue: follow up of any capital call payments received from investors + overdue management
  • Management of Investor bank accounts
  • Monitoring mailbox and ensure any query received is handled in a timely manner
  • Ensure adherence to all established procedures and controls (e.g. signature check, money-laundering prevention, professional secrecy, etc.) as well as all specificities linked to dedicated clients
  • Contribute to policy, procedures, process and system improvements
  • Ensure timely escalation of potential issue to his/her management in a timely manner
  • Administration and filing of any T.A documentation
  • Provide assistance to the team
  • Establish and develop relationships with customers and their shareholders and handle their queries
  • Preparation of audit and other regulatory reporting
  • Any other tasks entrusted to you by your Manager


  • Degree in a business related field
  • At least 3 years experience in a Transfer Agency Department
  • Knowledge of Real Estate and Private Equity funds
  • Knowledge of the Transfer Agency business, with additional knowledge of Fund Accounting, Custody and all the regulatory background of the fund industry being considered as an asset


  •  English level both spoken and written, any other languages would be considered as an advantage (example French or German)
  • You are conscientious and can work within tight deadlines
  • Attention to detail
  • Good analytical skills
  • Ability to meet tight deadlines
  • Excellent interpersonal and communication skills
  • Excellent organization skills
  • You are a team player, client focused and highly motivated to join a dynamic team
  • Dynamism and flexibility