is now part of

Learn more

Transfer Agency Senior Officer M/F

THE ROLE

This is an exciting opportunity to be involved in the established Luxembourg entity and become a key member of our team. The role sits within the Registration and Transfer agent Department, which currently consists of three employees reporting to the Head of Department.

SPECIFIC RESPONSIBILITIES

  • Check and validation of shareholder transactions processed by the Client Services team in the transfer agent system, including publication of related notices
  • Keeping the shareholder register up to date,
  • Perform daily and weekly controls related to investors’ transactions
  • Produce the shareholder reporting dedicated to internal and external clients
  • Manage and follow cash processes with various counterparties
  • Cash flow monitoring:
    • Control of source of funds (incoming payments from investors)
    • Overdue: follow up of any capital call payments received from investors + overdue management
  • Management of Investor bank accounts
  • Monitoring mailbox and ensure any query received is handled in a timely manner
  • Ensure adherence to all established procedures and controls (e.g. signature check, money-laundering prevention, professional secrecy, etc.) as well as all specificities linked to dedicated clients
  • Contribute to policy, procedures, process and system improvements
  • Ensure timely escalation of potential issue to his/her management in a timely manner
  • Administration and filing of any T.A documentation
  • Provide assistance to the team
  • Establish and develop relationships with customers and their shareholders and handle their queries
  • Preparation of audit and other regulatory reporting
  • Any other tasks entrusted to you by your Manager

JOB REQUIREMENTS

  • Degree in a business related field
  • At least 3 years experience in a Transfer Agency Department
  • Knowledge of Real Estate and Private Equity funds
  • Knowledge of the Transfer Agency business, with additional knowledge of Fund Accounting, Custody and all the regulatory background of the fund industry being considered as an asset

SKILLS, EDUCATION AND EXPERIENCE

  •  English level both spoken and written, any other languages would be considered as an advantage (example French or German)
  • You are conscientious and can work within tight deadlines
  • Attention to detail
  • Good analytical skills
  • Ability to meet tight deadlines
  • Excellent interpersonal and communication skills
  • Excellent organization skills
  • You are a team player, client focused and highly motivated to join a dynamic team
  • Dynamism and flexibility